Job Description

Working within this established, progressive company, the Invoicing Administrator will be based at their exceptional modern Head Office in Chester, which has free parking. The Invoicing Administrator will be responsible for the efficient processing of invoices received from suppliers, ensuring correct levels of approval and correct coding to the accounts.

To apply for the Invoicing Administrator, you must have a previous finance or invoicing administration experience, along with skills in MS Excel and accountancy systems. You will be working Monday to Friday 9am-5pm (35 hours a week). The role is 5 days in the office.

The role has an extensive benefits package including private medical cover, income protection, discretionary bonus, company pension, wellbeing support, ongoing training and social events!

Key Responsibilities

  • Validate and process weekly sales declarations, ensuring discrepancies are queried and VAT is treated correctly
  • Reconcile cash receipts to the declarations, request, and report variances and shortfalls
  • Process supplier invoices/credit notes onto the system for approval according to established limits
  • Preparation of payments proposals ensuring payments are made to correct payment terms
  • Process employee and company credit card expenses, ensuring adherence to company policies and VAT guidelines
  • Review and reconcile vendor debit balances and supplier statements, ensuring suppliers are chased for return of any refunds due
  • Processing of cash receipts and payments from bank statements
  • Assist in resolving customer and supplier queries
  • Build strong relationships within the team, the office, the company and external contacts
  • Assisting with the annual company audit in providing information to auditors



Skills and Experience

  • Previous finance or invoicing administration experience
  • Accuracy and attention to detail is critical to this role
  • Organisational skills and ability to work to tight timescales
  • Excellent communication and customer service skills both verbal and written
  • Ambitious, confident and a quick learner
  • Good team player who seeks to assist colleagues and has strong interpersonal skills
  • Confident, enthusiastic and willingness to engage with company values
  • Excel skills essential, accountancy system skills essential, preferably MS Dynamics NAV or Business Central

KEYWORDS: invoices, accounts, finance, Excel, administration



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Posted: 28/06/2024

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